H Merci HRMS
Everything the platform does

A detailed look at every feature

Employee records, attendance, leave, statutory payroll, compliance, recruitment and expenses โ€” the full working suite for Indian teams, across three connected portals.

Three portals, one system

Data flows automatically between them โ€” a punch becomes a payable day, a hire becomes an employee.

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Public website & careers

Your branded HR/careers site โ€” feature pages, live job listings, online applications and demo requests.

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Employee self-service

Punch attendance, apply for leave, view payslips, submit expenses, track tasks and update profile.

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HR / Admin console

Run the whole company โ€” employees, attendance, payroll, compliance, hiring, expenses, with role-based access.

๐Ÿ‘ฅ Employee Records ๐Ÿ•’ Attendance ๐Ÿ—“ Leave Management ๐Ÿ’ฐ Payroll ๐Ÿ›ก Statutory Compliance ๐Ÿ’ผ Recruitment ๐Ÿงพ Expense Vouchers โœ” Tasks & Performance
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Employee Records

The single source of truth

A complete digital file for every employee โ€” personal, employment, statutory and bank details in one place, searchable and filterable.

โœ“Auto-generated employee codes (EMPโ€ฆ) with full profile: name, gender, DOB, photo, contact.
โœ“Employment: department, designation, reporting manager, date of joining, employment type (permanent / probation / contract / intern) and work location.
โœ“Statutory identifiers: PAN, Aadhaar, UAN, PF number, ESI number โ€” kept ready for filings.
โœ“Bank details (name, account, IFSC) feed the payroll bank-transfer sheet.
โœ“Salary structure: annual CTC, monthly gross, Basic % and HRA % split, plus custom earning/deduction components.
โœ“Per-employee statutory switches: EPF, ESI, Professional-Tax state, tax regime (new/old), metro HRA.
โœ“Filter by department, status or free-text search; HR & Manager role flags.
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Attendance

Punch to muster, automatically

Employees punch in/out from the browser; HR sees a live monthly muster that feeds straight into payroll.

โœ“One-tap web Punch In / Punch Out with optional geo-stamp and worked-hours capture.
โœ“Under-4-hours auto-marks a half day; the button locks while saving to prevent double punches.
โœ“Monthly muster per employee: present, half, paid-leave, LOP and payable days.
โœ“Per-day editor (calendar grid) to mark Present / Half / Absent / Paid-leave or clear a day.
โœ“Holidays and weekly-offs are treated as paid and excluded from working days.
โœ“Recompute the whole muster for any month in one click; nightly cron keeps it fresh.
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Leave Management

Policies, balances & approvals

Configurable leave types with quotas and balances, a clean applyโ†’approve flow, and automatic reflection into attendance.

โœ“Define leave types (CL, SL, EL, LOP, Maternityโ€ฆ) with annual quota, paid/unpaid and carry-forward.
โœ“Per-employee yearly balances are seeded automatically and tracked (allotted vs used).
โœ“Employees apply with date range or half-day; working days are counted excluding holidays/week-offs.
โœ“Balance is validated on apply โ€” no over-drawing of paid leave.
โœ“HR approves/rejects with remark; the employee is emailed and the muster updates instantly.
โœ“Employees can cancel a pending request themselves.
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Payroll

One click, fully statutory

Process the whole company for a month in a single click. Every payslip computes Indian statutory deductions and prorates for loss-of-pay.

โœ“Draft โ†’ Processed โ†’ Locked โ†’ Paid run lifecycle with company totals.
โœ“Attendance is synced automatically before processing; LOP days prorate Basic, HRA and allowances.
โœ“EPF: 12% of Basic capped at the โ‚น15,000 wage ceiling (employee + employer, incl. EPS split).
โœ“ESI: 0.75% employee / 3.25% employer while gross โ‰ค โ‚น21,000.
โœ“Professional Tax by state slab; TDS by projected annual income (new & old regime, 87A rebate + cess).
โœ“Printable, brand-ready payslips (earnings, deductions, employer contributions, net pay).
โœ“Bank-transfer sheet (CSV) and per-period lock to freeze a processed month.
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Statutory Compliance

Always audit-ready

PF, ESI, PT and TDS liabilities are aggregated from processed payslips into monthly challans you can track and mark filed.

โœ“Auto-built challans per month: employee share, employer share, total and headcount.
โœ“Covers EPF (ECR / EPFO), ESIC, State Professional Tax and TDS (challan 281 / TRACES).
โœ“Mark each challan Filed with its reference number and date.
โœ“Cron reminder to HR for any unfiled challan past the due window.
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Recruitment

From job post to hire

A public careers site plus an internal applicant pipeline โ€” candidates apply online and HR moves them to hired in a click.

โœ“Publish jobs (position, department, location, experience, openings, salary range, JD, KRA, skills).
โœ“Public careers page and shareable per-job apply link with rรฉsumรฉ (PDF/Word) upload.
โœ“Pipeline stages: applied โ†’ screening โ†’ shortlisted โ†’ interviewing โ†’ offered โ†’ hired / rejected.
โœ“Schedule multiple interview rounds (mode, interviewer, rating, feedback).
โœ“One-click Hire creates the employee record, seeds leave balances and links the designation.
โœ“HR is emailed on every new application (multi-recipient safe).
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Expense Vouchers

Advances, claims & approvals

Travel advances, reimbursements and direct vouchers with line items, bill attachments and a full approval + payment trail.

โœ“Voucher types: travel advance, reimbursement, direct โ€” with dated, categorised line items.
โœ“Attach multiple bills (PDF/JPG/PNG); vendors and expense categories are managed centrally.
โœ“Workflow: Draft โ†’ Submitted โ†’ Approved / Sent-back / Rejected โ†’ Paid โ†’ Closed.
โœ“Employees submit from their portal; HR/Accounts approve and record payment mode + UTR.
โœ“Every action is written to an immutable audit log on the voucher.
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Tasks & Performance

Accountability built in

Assign tasks to employees and run KRA-based review cycles with scoring bands.

โœ“Create tasks with priority (urgent/high/normal/low), due date and assignee.
โœ“Employees update status (open โ†’ in-progress โ†’ done) from their own portal.
โœ“Schedule performance review cycles per employee with a due date and reviewer.
โœ“Score 0โ€“100 โ†’ auto band: Outstanding / Exceeds / Meets / Below, with a summary.

Indian statutory payroll, handled

Every payslip is computed to current rules โ€” no spreadsheets.

HeadRule appliedBasis
EPF (Provident Fund)12% employee + 12% employer (incl. 8.33% EPS)Basic, capped at โ‚น15,000 wage ceiling
ESI0.75% employee + 3.25% employerGross, while โ‰ค โ‚น21,000/month
Professional TaxState-wise slabs (GJ, MH, KA, WB, TN, AP/TSโ€ฆ)Monthly gross
TDS (Income Tax)New & old regime slabs, 87A rebate, 4% cessProjected annual income โˆ’ standard deduction
Gratuity15/26 ร— last Basic ร— completed yearsEligibility โ‰ฅ 5 years
LOP prorationEarnings ร— payable รท working daysFrom the attendance muster

Rates & ceilings are centralised in config and can be updated when the law changes.

Recruitment pipeline

Appliedโ†’ Screeningโ†’ Shortlistedโ†’ Interviewingโ†’ Offeredโ†’ Hired

One-click Hire converts the candidate into a full employee record.

Expense voucher workflow

Draftโ†’ Submittedโ†’ Approvedโ†’ Paidโ†’ Closed

Full audit trail with approver, payment mode and UTR captured at each step.

Built right

Secure, fast and comfortable to use โ€” on any device.

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Day & night themes

Every screen ships light/dark, remembers your choice and stays high-contrast.

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Mobile-first

Responsive layouts, scrollable tables and 44px tap targets down to 360px.

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Secure by default

CSRF protection, hashed passwords, role-based access and validated uploads.

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Indian formatting

โ‚น Crore / Lakh number formatting and IST throughout.

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Role-based access

Scope each HR user to only the modules they need.

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No double submits

Every button/link locks the moment it is clicked.

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Smart notifications

Multi-recipient email for leave, applications and reminders.

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Automated cron

Nightly muster rebuild, leave digests and compliance reminders.

See it with your own data

Get set up in minutes โ€” attendance, payroll and compliance running the same day.